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Privacy Policy

Effective Date: September 5, 2025

At Our Clean Oceans (“OCO,” “we,” “our,” “us”), we value your trust and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and share your information when you interact with our website, referral program, educational content, and campaigns.

1. Information We Collect

When you sign up or participate in our programs, we may collect:

  • Name (first and last)

  • Email address

  • Referral code (if provided)

  • Location (city, county, and state)

  • Mailing address (optional; collected to ship gifts or rewards)

  • OCO ID, unique referral code, badge URL, and referral activity

  • Submission dates and program participation records

We do not intentionally collect sensitive identifiers (like government IDs, financial data, or health records).

2. How We Use Your Information

We use the information we collect to:

  • Operate our referral system and track participation.

  • Send rewards, gifts, or recognition items to participants.

  • Share updates and campaigns via email.

  • Demonstrate the geographic impact of pollution and support advocacy and legal actions.

  • Improve our outreach, educational content, and community engagement.

3. How We Share Information

We do not sell or rent your personal information. We may share your information only with trusted service providers that help us operate our programs, including:

  • Wix (website host and forms)

  • Gmail (secure communications)

  • Zapier (workflow automation)

  • Google Sheets (data storage and analysis)

  • Mailchimp (email campaigns and updates)

Each provider has its own privacy and security protections, and we limit access to only what is necessary.

4. Data Retention

We keep personal information for as long as it is needed for:

  • Running the referral system and mailing rewards

  • Supporting our community campaigns and legal advocacy

  • Maintaining program records

If you request deletion of your data, we will permanently remove it from our systems, except where retention is required by law.

5. Your Rights

You have the right to:

  • Access the personal information we hold about you

  • Request corrections or updates

  • Request deletion of your information at any time

To make a request, please contact us at: ourcleanoceanscontact@gmail.com

6. Children and Minors

Our website is open to minors for educational purposes. However, we do not knowingly collect personal information from children under 13 without verifiable parental consent (in line with U.S. COPPA law). If you are a parent or guardian and believe we have collected information from your child, please contact us and we will delete it promptly.

7. Security

We take appropriate measures to protect your personal information, including:

  • HTTPS/SSL encryption on our website

  • Secured logins with two-factor authentication for admin accounts

  • Minimizing unnecessary storage of personal data in emails and systems

  • Limiting access to authorized personnel only

Despite these safeguards, no online system is 100% secure. We encourage users to protect their accounts and communications.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Effective Date.”

9. Contact Us

If you have any questions about this Privacy Policy or your data rights, please contact us:
📧 ourcleanoceanscontact@gmail.com

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